Use this form when manually adding an asset to the capital assets inventory system. The system includes assets not processed through APPS, e.g, capitalization of fabrication accounts.

 Gifts In Kind:
Please enter "yes" if the capital asset was donated to the university. All gifts of capital assets should be reported to Cornell's Alumni Affairs and Development Information Services office.

 Control Purposes Only:
Enter "yes" if this item is below the capital threshold and was purchased on state appropriations using object code 90XX. Otherwise, enter "no". For further information, please refer to University Policy 3.9,"Capital Assets"  .


Submission Instructions:
Capital Assets Accounting, 341 Pine Tree Road, East Hill Plaza, Ithaca, NY 14850

Help Topics and Completion Guidelines

 Asset Identification:

• Bar Code Tag
  Please enter the bar code tag number that is assigned to the asset. If your department needs a supply of bar code tags, send an e-mail to: uco-capasset-mailbox@cornell.edu .
• StateID #
  All Contract Colleges must enter the State ID# assigned to the asset. This number shall always begin with a "C", followed by the department code. The remaining 6 digits are unique to the department. For further information please For further information, please refer to University Policy 3.9,"Capital Assets"  .

 Department Information:

• Department Code
  Enter the department code of the department responsible for the asset. Codes can be found on the "Capital Asset Code Tables" page of the CU accounting web site, under the Information section.
• Equipment Location
  Please enter the appropriate building code and a valid room number where the asset is located. Valid building and room numbers can be found on your facilities inventory listing.

Equipment Information:

• Item description
  Please enter a brief description of the item (i.e., computer, microscope, truck, etc.).
• Manufacturer, Model Number, Serial Number
  Please enter the appropriate information.
• Date of Acquisition
  Please enter the date that the asset was acquired.
• User Reference
  For department use. (Enter information that will help identify the asset).
• Condition Code
  A complete listing of condition codes can be found on the Capital Asset code Tables page of the CU accounting web site, under the Information section.
• Lease/Purchase
  Enter "yes" if the asset was leased.
• Gift-in-Kind
  Check "Yes" when the asset is available for shared use. If the asset is scientific equipment with a value greater than $10,000 you must indicate whether it is available for use by other departments on a temporary basis.
• Available for Shared Use
  Enter "Yes" when the asset is available for shared use. If the asset is scientific equipment with a value greater than $10,000, you must indicate whether it is available for use by other departments on a temporary basis.
• Service Facility
  Enter "Yes" when the depreciation on the asset is included in a recharge or service facility rate.

 Funding:

Please enter the account number(s) used for the acquisition of the item and the amount charged to each account.

 Office Use:

To be completed by Capital Assets Accounting.

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