Interdepartmental Journals: (journals between Cornell units) All billings must be processed before preliminary closing. The only entries that should be processed between the preliminary and final closing are adjustments or corrections to your accounts.
Between preliminary and final closing, units must have written permission to affect the balance of another unit's account. Acceptable documentation is typically either a copy of the unit's e-mail accepting the charge, or the unit's approval of the journal itself. Journal entries cannot be processed without this documentation.
JEMS Journals:(online journals) JEMS journals for preliminary closing should have an accounting period of "Prelim 2008" and must be processed by Thursday, July 3, 2008, at 3:00 p.m. Journal entries for final closing should have an accounting period of "Final 2008" and must be processed by Monday, July 14, 2008, at 3:00 p.m.
Effective Dating on Journals: Dating journal entries incorrectly will cause entries to post to the wrong period. This is of particular concern during the June closing, because a posting to the incorrect period could result in a posting to a different fiscal year.
Between preliminary and final closing, units must have written permission to affect the balance of another unit's account. 