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Federal Appropriations Fiscal Year End Closing
Fiscal year-end is approaching soon for 2007 Federal Appropriations. Again this year, our goal is to have both Research (Fund Group 453, source 34xx) and Extension funds (Fund Group 457, source 31xx) closed by November 30 month-end. The closing process involves several sequential steps. In addition, there are mandatory federal guidelines for both federal research and extension funds to which we must adhere.
Units must review and reconcile all accounts monthly. Please use ADW and your Labor Distribution Reports (report 189) during the upcoming months to assist with the review of your accounts. Reviewing your accounts using ADW, which is accessible through the Brio  portal, will allow for fewer late-cost transfers, corrections, etc.
Units must process reimbursement vouchers and journal corrections in a timely manner.
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August 28 |
Purchase Order requisitions requiring bids must be processed by this date to allow sufficient processing time on special items. To promptly process these requisitions and meet federal year-end deadlines, contact the purchasing agent. |
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September 14 |
Normal Purchase Order requisitions must be processed by this date to have funds committed or expended by September 30. |
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September 19 |
Labor Distribution Adjustments for September statements. |
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September 28 |
Payment Requests for September month-end. |
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October 3
3:00 p.m. |
JEMS Journals for September month-end. |
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October 19 |
Final Labor Distribution Adjustments - No payroll adjustments will be accepted on fiscal year 2007 Federal funds after this date. |
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October 31 |
Payment Requests for October month-end. |
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November 2
3:00 p.m. |
JEMS Journals for final adjustments. |
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N/A |
Internal Commitments for university-provided services will no longer be required for September month-end closing. Those charges that were incurred before September 30 must be made during October's accounting month. |
Federal Research (Hatch, Multi-state, McIntire-Stennis, Animal Health):
Federal research funds not expended or committed by September 30 will lapse back to the U.S. Department of Agriculture (USDA).
Units must see that a funding plan is in place, and so must continue reviewing all accounts on a monthly basis, with the PI especially.
It is important, also, that units review project termination dates and process extensions when necessary for Hatch, Multi-state, McIntire-Stennis, and Animal Health research funding. Please contact one of the following individuals to obtain an extension.
For Geneva and Ithaca campuses: Elaine Depew ded7@cornell.edu 
For the College of Veterinary Medicine: Judy Wood jrw7@cornell.edu
Federal Extension Appropriations (Smith-Lever):
In order for federal extension accounts to close, all commitments must be zero. To see that all expenses were posted correctly, review any unused balances before closing.
Overdrafts on accounts are prohibited, and therefore, corrections and adjustments must be made in a timely fashion and documented properly.
Contacts
 For assistance with federal appropriations, contact the following individuals:
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